How to Create Signature in Outlook 2003

Written by Tijana Microsoft Office (365)

- 3 min read

If you start using Outlook's Signature function, your life might change, especially if you routinely add more information to your signatures than just your name, such as your work title and contact details.

When activated, it adds a customized text block to the end of each message you send and/or reply to.

​​Email signatures are a nice finishing touch that make it easier for recipients to reach you.

However, manually entering your name and contact information into each message is time-consuming and pointless. You can avoid repeatedly writing your contact information on each response by using automatic signatures.

You can incorporate text, graphics, a logo, your electronic business card, or even a screenshot of your handwritten signature in your signature. Outlook can be configured to automatically add signatures to all outgoing messages, or you can design your own signature and add it to messages as needed.

If you use Microsoft Outlook for correspondence, you can have your emails automatically signed. See the following steps to create a signature in your Outlook 2003 email.

You might also like: How to Separate First and Last Name in Google Sheets.

How to create an email signature in Outlook 2002

  1. Launch the Microsoft Outlook 2003 app.
  2. Click on the ‘Tools’ menu, and select ‘Options’.
  3. Click on the Mail Format tab.
  4. Under the ‘Signatures’ section, click the ‘Signatures’ button.
  5. In the ‘Create Signature’ window, click the ‘New’ button.
  6. Three separate sections will show up: Enter a name for your signature, Choose how to create a signature, and Use this file as a signature.
  7. In the first sub-section, you’ll need to enter a name for the signature for new messages - name the new signature mysignature (the signature must be named exactly like this for the signature to work).
  8. In the next sub-section, click on ‘Start with a blank signature’, and click on ‘Next’.

Note: To select the second option - ‘Use this existing signature as a template’, you need to have uploaded a file containing your pre-made signature.

  1. Edit the signature as you desire for it to look, and click on ‘Finish’.

Note: If you already have a signature text as a file, you can click on ‘Upload’ from the options dialog. This includes an HTML file as well.

  1. To add an image to the email message signature, right-click in the empty box, and from the drop-down, click on ‘Insert Image’.
  2. After you finish editing, click on ‘OK’.
  3. Go to the ‘Options’ menu, and select the Mail Format tab.
  4. Go to the ‘Signatures’ section again, and in the drop-down menu from ‘Signature for new messages’, select the one you created just now.

After finishing these steps, your signature will appear automatically each time you create a new mail.


Outlook 2003 is an amazing tool. However, since this version is quite dated, the step-by-step process is not as simple and user-friendly.

Following the steps we mentioned above shouldn’t take you more than several minutes.

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